Tuesday, February 13, 2024

I. Review/Approval of January Minutes

  • Motion to approve, 2nd, unanimously approved

 

II. U8 Academy & Futsal: Kate Shank and Mark Purcell

  • U8 – General Updates
    – 2 girls team evenly split. 4 coaches committed.
    – 1 Boys team, found a coach, has some interested from Mike Velotta and Marty Thompson helping occasionally.
  • Futsal – 88 paid enrollees, end March 10th, parents feedback positive
  • Mark asked for board to consider cinch bags to end second session with mini stress ball soccer balls.  Joanna to order – coordinate with Drew and Christian

– Motioned to approve, 2nd, unanimously approved.
– Cost bag should be $4-5 / bag.

 

III. Travel Program: Keith Allen and Sarah Eckel

  • Travel important upcoming dates.
    – Start date practice: 4/1
    – Team declarations 3/2– Boys: 14 teams (perhaps 15); Girls: 12 teams.
  • Reminders on coach license reimbursement and team trainers
    – OHTSL will reimburse 5 coaches / year, WSA will pick up any in excesses.
    – Encourage coaches to use skills trainers $500 budget.
    – If a team collectively decides they will pool additional money to support additional training beyond budget, it should be handled on a case-to-case basis.
    – Additional money collected from parents directly to WSA Venmo

 

IV. Rec Program: Drew Maxfield

  • Director of Coaching – Dan O’Brien – beginning to work together to begin building practice plans and coaching development. – tentatively scheduled for end of month.
  • Considering Pre-Season Coaching Clinic
  • Rec Registration Signs to go out on the streets ASAP.
  • 105 registered to this point
  • Email campaigns are going out.
  • Nate Fischer – switching to on field support. This will free Drew to support Rec Coach
    registration: SafeSport, Background, Lindsey’s Law, Concussion – partnering with Dan
    Laux to determine which coaches are designated coaches in GotSport. Will ensure all
    volunteers are assigned coaches in order to kick off the trainings and background check.
  • Last Day of Rec – Kona Ice being booked: June 1st.

 

V. Westlake Soccer Association: Christian Giardini

  • GotSport app and website: Website is live, App communication will be going out shortly, once backend work is complete to ensure rosters are updated. Guide for families will be sent to assist with app download and functionality.
  • WHS scholarship night – Link has not been pushed, but application is live on the site. Joanna will push out to the marketing list. April 1st is the deadline for selection. Up to 4 total scholarships, not mandated for 2 boys / 2 girls’ scholarship. Allows for flexibility depending on the merits of all applicants.
  • Dollars for scholars – Joanna suggested and will communicate, board donation – 1 travel registration, 1 rec registration, 1 futsal, 1 uniform kit – donation

 

VI. Fields & Facilities: Larry Wolf

  • Fields / Practice Grids – Coordinate with Travel Commissioners, ASAP

 

VII. Special Programming: Karen Szytec

  • Foot skills clinics, Speed and Agility Clinics, Camps / Pre-Season Camps
  • Marty – Speed and Agility – will continue in the Spring Season on Fridays
    – Would like to propose additional programs:

Tentative Timing: Summer before Fall league starts – several weeks prior.

Preseason camps on Friday nights

Or don’t stop the established cadence from spring and, continue all summer.

Or a 2–3-day camp, mid-summer.

– Marty will put together a proposal for presentation at future board meeting.

  • Footskills Sessions with Kiko Lopez – (presented by Keith) –starting this Spring Season.
    Proposed 3 hours 1/week – 6 – 8 sessions.
    3 hours – split into 3, 1-hour sessions, aligned by players’ age.
    Capped at 20 kids / hour.
    $150/hour (seems a bit steep)
    Keith will partner with additional options.

    In response to concern about the price of the presented foot skills programs; it was
    decided that we would research additional option

 

  • Bids from a variety of source – Keith: Kiko; Joanna: North, O’Brien – coach the coach; Simone: AGA, Force;

To ensure consistency the follow request for proposal guidelines were sent via email
after the board meeting:

  • Option 1:
    Weekly Foot Skills Session (coincide with Spring Outdoor Travel Season Mid-April to Early
    June)
    Total Program Duration (Ex: 8 weeks)
    Total Duration per week (Ex: 3 hours on Friday evenings)
    How long for each session (Ex: 3 – 1-hour long sessions)
    How the session would be divided (Ex: u9-10 5pm – 6pm, u11-u12 6pm-7pm….)
    Max headcount / session?
    Location (Ex: come to us at WSA Site vs Hosted elsewhere)
    Price (Hourly rate preferred)
    Availability (confirm availability for Spring Season and moving forward) (Fall ’24 Season – Mid
    August – Late October)
    Miscellaneous: (please capture any other factors your contact would want to establish)

 

  • Option 2:
    Pre-Season Foot Skills Camp
    Total Program Duration (Ex: 3 Days)
    Total Duration per week (Ex: 3 hours / Day)
    How long for each session (Ex: 3 – 1-hour long sessions)
    How the session would be divided (Ex: u9-10 5pm – 6pm, u11-u12 6pm-7pm….)
    Max headcount / session?
    Location (Ex: come to us at WSA Site vs Hosted elsewhere)
    Price (Hourly rate preferred)
    Availability – (Ex: Summer pre-season Session(s))
    Miscellaneous: (please capture any other factors your contact would want to establish)

 

  • Option 3:
    Coaching Education – Foot Skills
    Total Program Duration (Ex: 2 days)
    Total Duration (Ex: 2 hours on consecutive Saturday mornings)
    Max headcount / session?
    Location (Ex: come to us at WSA Site vs Hosted elsewhere)
    Price (Hourly rate preferred)
    Availability
    Miscellaneous: (please capture any other factors your contact would want to establish)

 

  • Option 4:
    Custom Proposal – any other options your contact would propose. (EX – A custom approach we
    didn’t discuss. Individual team sessions. Join their already established Foot Skills Sessions)
    Please capture similar details as above options, including: Timing/Duration, Headcounts, and
    Price

 

VIII. Marketing & Comms: Joanna DeChellis

  • Request – Wants each board member to own their part of the site. EX: Sec uploads
    minutes, Travel Commission – makes graphics and updates Tryouts.
  • Social Media – remind coaches to send content to post on Social Media Platforms, there
    is an inbox to monitor and post.

IX. WIST – Dan Kovach

  • Committee interest, monthly meetings starting in March – first email sent out.
  • Fields- painting sponsor offer received– Conversation needs to happen with Larry, there
    is a service that would stripe the fields, in exchange for putting up his signs. However,
    there is concern about violating existing agreement with City. Could this individual paint
    Bradley or Walker Road Park?
  • Vendor updates – Tents secured, Food trucks (Cle Chicken, Donuts, Kona – Rec) (Kona
    and Kona’s food at Bradley), Simax
  • Bradley – need to connect and confirm with Doug and Brad (boys HS team has run
    Bradley in the past. Fundraised by selling food, etc.) Will they run Bradley? Does this
    impact the Kona Ice food trucks?
  • Registration updates – 15 teams registered already.
  • Coach’s Bag Shirt – Un1tus will print shirts 2/bag,
  • 40th year banner across Hillard – needs ordered. (new banner needed even if it were not
    40th anniversary, last year was our first banner and had specific dates)
  • Trophies and Photographers – to be determined at Committee meetings.

X. Parking Lot items:

  • Continuation of Discussion: Additional Tournament paid by WSA – will table until fall
    numbers come in – table until November or January
    Proposals for Consideration:
    1.) No change
    2.) Cover one additional tournament per 12-month year per team, with the requirement
    that they also go to the Dublin tournament.
    3.) Cover one additional tournament per 12-month year per team, without the
    requirement that they go to Dublin.
    Potential Impact: provide up to $500 training x2, $100 x2 team budget,
    $1000/tournament – $2200/year/team.